Last updated: May 1, 2025
Welcome to EventPro's Partnership Program! We're excited about the opportunity to collaborate with organizations like yours to create meaningful and impactful events together.
This agreement outlines the framework for a successful partnership, detailing responsibilities, expectations, and terms that ensure mutual benefit and clear understanding between all parties involved.
This agreement establishes the terms and conditions for event partnerships between EventPro and partner organizations. It covers:
Clear definition of partnership goals and intended outcomes.
Specific events, activities, and initiatives covered under the agreement.
Timeframe of the partnership, including start and end dates.
Identification of key contacts and decision-makers from each organization.
A clear timeline ensures that all parties understand key milestones and deadlines:
Agreement signing and initial planning meeting
Resource allocation, event scheduling, and marketing coordination
Event execution and ongoing collaboration
Performance assessment and feedback collection
Review partnership outcomes and discuss continuation
Clear definition of responsibilities ensures effective collaboration and prevents misunderstandings:
Provide event planning expertise and management
Coordinate marketing and promotional activities
Handle logistics and technical requirements
Provide regular progress updates and reports
Ensure compliance with relevant regulations
Provide designated point of contact for coordination
Share relevant resources as agreed upon
Participate in planning meetings and decision-making
Promote the event through available channels
Provide timely feedback and necessary approvals
Additional responsibilities specific to each partnership will be detailed in custom addendums.
For a partnership to thrive, all parties should maintain these core expectations:
Open and honest communication about capabilities, limitations, and challenges.
Adherence to agreed-upon deadlines and prompt response to communications.
Maintaining professional standards in all interactions and deliverables.
Willingness to adapt to changing circumstances and requirements.
Recognition of each party's expertise, contributions, and organizational culture.
Clear financial agreements prevent misunderstandings and ensure fair partnership arrangements:
Specification of which expenses are shared and at what percentage
Clear delineation of costs borne separately by each party
Process for budget adjustments and approvals
Timeline for financial transactions between parties
Requirements for invoice submission and processing
Standards for financial transparency and reporting
Detailed financial terms will be provided in a separate Financial Addendum specific to each partnership.
Important legal aspects that protect all parties involved in the partnership:
Clear definition of who owns materials created during the partnership
Specifications for how each party can use shared materials
Requirements for proper use of logos and branding elements
Protection against third-party claims
Minimum coverage requirements for all parties
Boundaries of financial responsibility for each party
This section provides a summary of legal considerations. A complete legal agreement will be provided separately for review by legal counsel.
Measuring success helps evaluate partnership effectiveness and identify areas for improvement:
Number of attendees, engagement levels, and participant demographics
Revenue generated, cost savings, and return on investment calculations
Media coverage, social media engagement, and brand awareness metrics
Feedback from participants, sponsors, and other stakeholders
Resource utilization, timely delivery, and problem resolution metrics
Specific performance targets will be established collaboratively at the beginning of each partnership.
Clear termination procedures protect all parties and provide an orderly process if needed:
The agreement will naturally expire at the end of the stated term unless renewed.
Either party may terminate with 30 days written notice, subject to fulfillment of existing obligations.
Immediate termination allowed for material breach of agreement, fraudulent activity, or bankruptcy.
Requirements for final payments, return of property, and confidentiality obligations that survive termination.
Termination should be viewed as a last resort after good-faith attempts to resolve issues through negotiation.
Access to support ensures smooth partnership operations:
Access to partnership managers and support specialists
Comprehensive guides, templates, and best practices
Event technology assistance and troubleshooting
Contact partnership@eventpro.example.com for immediate assistance with any partnership concerns.
© 2025 EventPro. All rights reserved. This agreement was last updated on May 1, 2025.